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You can assign colors to your labels so you can easily spot them in your inbox. Simply select all the labels you want to remove in the “Labels” drop-down menu before clicking “Apply.” NOTE: You can remove multiple labels from a message at one time. Click the “Labels” action button, de-select the label in the drop-down menu that you want to remove from the message, then click “Apply.” To do so, select the message using the check box to the left of the message, or open the message. If you decide you don’t want a specific label associated with a message, you can easily remove it. Note that the message still has the label applied to it. If you want to move the message back to your inbox, simply open the label folder to access the message and drag the message back to the inbox.

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If the desired label is not visible, click “More” to access the full list. To open a label, click the desired label in the list of labels on the left side of the main Gmail screen. All messages associated with that label are listed. Opening a label is like opening a folder. This is the same as selecting a message, or opening it, and clicking the “Delete” action button. Moving a message to the “Trash” label deletes the message. Simply drag the offending messages into the “Spam” label. Note that you can use this method to identify message as spam, in addition to using the “Report spam” action button. As you move the mouse over the list, it will expand to display labels that may currently be hidden. To apply a label to a message and move the message out of your inbox at the same time, drag the message to the desired label in the list on the left. Apply a Label to a Message and Move it Out of Your Inbox If you have a long list of labels, you can start typing a label’s name after clicking the “Labels” action button to find the label in the list.

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We will show you how to create a label nested under another label, like a subfolder within a folder.

You can create your own custom labels to keep your inbox organized and even move messages out of the inbox into your labels (acting as folders). Deleting labels does not delete messages.

Remove the labels that you might not be using anymore. If you exceed this limit, you may find that your Gmail experience is slower, and you may experience errors. NOTE: Gmail supports a maximum of 5,000 labels, including sub-labels. They are similar to folders however, unlike folders, you can apply more than one label to a single message. Labels allow you to organize your email messages into categories. We briefly introduced you to labels in Lesson 1 of this series. Organize and Categorize Your Messages Using Labels Notice that moving your mouse over each style provides a short description of each type. Select the desired inbox style from the “Inbox Type” drop-down menu. You can also quickly change the style of your inbox by moving your mouse over the “Inbox” label and clicking the down arrow that displays. This feature breaks your inbox into “Primary,” “Social,” “Promotions,” “Updates,” and “Forums.” If you participate in many online services, this feature can be handy.

Gmail now offers tabbed, automatic categories for your inbox. Automatically Categorize Your Inbox Using Configurable Tabs

Before you start learning about filters in Lesson 4, you will need to learn how to create labels, the Gmail equivalent of folders, and that’s what we’ll talk about today.įirst though, we’re going to talk about Gmail’s automated tabs interface, Priority Inbox, and all the settings that they contain. Gmail’s filters allow you to manage your incoming email messages, helping you keep your less important email out of your way and filtered into a label.

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Once your Gmail account gains some steam and you begin to receive a bunch of messages, you will want to learn to tame the torrent into more manageable streams.

Use Your Gmail Account to Access Other Accounts.

Multiple Accounts, Keyboard Shortcuts, and Remote Signout.

The Mobile App, Composing Mail, and Conversations.